Complete Guide to Catering Equipment Hire: Everything You Need to Know

Welcome to The Equipment Co’s Complete Guide to Catering Equipment Hire! Whether you’re a professional caterer or just starting out, this guide will provide you with useful information and advice when it comes to hiring catering equipment. 

From fridges and freezers for hire in Melbourne, through to ovens and dishwashers – we’ll cover everything from what type of equipment is available right through to how to find the right one. Think of us as your personal catering assistant; here every step of the way.

So, let’s get started on making sure your next event goes off without a hitch by exploring all things related to catering equipment hire

Why Opt for Catering Equipment Hire? 

Renting kitchen appliances such as fridges, freezers, ovens or dishwashers is in many ways a sensible option for those working in commercial kitchens and events. Catering equipment hire is a great option for businesses that require additional cooking capacity, but don’t have enough space or budget for permanent fixtures like these. By hiring catering equipment instead of buying outright, businesses can save money on upfront costs while still having access to top quality, fit-for-purpose equipment.  

Benefits of Catering Equipment Hire 

Hiring catering equipment is a great way to save money, whilst giving you the capability to provide quality products to your customers. Here are some of the top benefits associated with catering equipment hire. 

Cost Savings 

Hiring catering equipment can be much more cost-effective than buying outright. You only pay for what you need, when you need it, and there are no upfront costs or long-term commitments involved. Additionally, since most hire companies offer discounts on bulk orders, longer rental periods, or early-bird bookings, this can further reduce your overall costs. 


Catering equipment hire offers an added level of convenience compared to purchasing equipment. You can have equipment delivered directly to your premises or event location. There’s no need to find permanent storage space for equipment, as you only have it temporarily. Plus, if something goes wrong with the equipment during use, most hire companies provide emergency repair services – meaning less stress and hassle for you.

You can trial new products

Sometimes, businesses wanting to trial a new line of products will need equipment to produce and store these goods. But without knowing if the product will be successful, they don’t want to invest in buying equipment outright. This is where catering equipment hire can be really helpful. You can hire equipment on a short-term basis while you test out if your client base likes your product. Hire allows you to explore and expand, and if it doesn’t work out, you can just send the equipment back to the equipment hire company! 

Flexibility & Variety  

Hiring rather than buying is a great way to ensure that your event runs smoothly. It allows for greater flexibility when planning, as different types of dishes require different cooking appliances, which may not always be available in an event centre. With renting, equipment is just a phone call away and there’s usually plenty of variety available – from traditional ovens to modern induction warmers – so whatever equipment you need to create your cuisine, there’s a hire solution to suit.

Types of Catering Equipment Available for Hire

From ovens to grills, fryers to smokers, there is a wide range of catering equipment available for hire out in the market. Whether you need something small and portable or large and industrial-sized, The Equipment Co. likely has the perfect solution.  

Kitchen Appliances and Utensils

We offer an extensive selection of kitchen appliances, such as blenders, food mixers and slicers.

Food Display Stands

Ensure your food and beverages are visible to your customers, whilst being kept in prime condition, with our range of food display equipment, including glass cold display fridges, heated patisserie displays, hot food bars and pie warmers, and more.

Beverage Equipment

Our range of drinks equipment includes coffee machines, juice makers, granita machines, portable hot water urns and juice dispensers. We also have a range of blenders available for making specialty drinks. Our machines are designed for efficiency and reliability, plus they look great too.   

Refrigeration Units

Refrigeration units are essential for keeping perishable items fresh in your premises or at events. We stock a range of refrigeration units, including deli display cases, sandwich preparation refrigerators, upright refrigerators, and more. In addition, we stock portable coolrooms, plus a range of upright, under bar, and chest freezers. 

Heating Elements

Keeping hot foods at the perfect temperature with solutions such as chafing dishes, heat lamps, hot boxes, food heat lamps and bain maries is essential in many food service  settings. Bain maries are great for keeping large amounts of food warm, while soup kettles can keep smaller portions heated. We stock a wide range of these essential commercial kitchen items. 

A Guide to Choosing the Right Supplier for Your Event Needs

When it comes to catering equipment hire, finding the right supplier is essential. With some research and careful consideration, you can find a reliable provider that meets your needs.  

Browsing Online Platforms

The internet has made it easier than ever before to compare hirers of catering equipment in one place. You can quickly browse through different websites and get an idea of what’s available in terms of pricing, quality standards, reviews from past customers, etc.     

Comparing Prices

Once you’ve narrowed down your search, compare prices. Make sure you factor in all costs, such as delivery fees, etc. You may need to contact the companies you’re considering for accurate quotes before you can make a decision.

Checking Reviews

Look for customer reviews on each company’s website or social media pages. This will give you an insight into how they operate their business as well as any potential issues customers may have experienced previously with them. (See The Equipment Co’s positive customer testimonials here.)  

Assessing Quality Standards

When selecting a supplier for fridges and freezers, it’s a good idea to ensure they meet industry standard safety regulations, and that the equipment is as energy efficient as possible. If something isn’t clearly stated on the product page of the website, contact the supplier for more information before you commit to hiring the equipment.

Reading the Terms and Conditions of Hire

It’s really important that you understand the terms and conditions of hire before you rent out equipment. In general, you will bear responsibility for the equipment while it’s in your care, so it’s important that you understand you may need to pay repair or replacement costs if anything is damaged, or breaks down due to misuse. Other key information will be in the T&Cs, including information about late return charges. If anything is unclear, contact the provider to get clarification before you hire the equipment.

To conclude… 

Selecting the right supplier for your catering hire equipment event needs can be a breeze if done with care. Take time to research thoroughly, including reading about what the equipment can do, evaluating its quality, reading customer reviews on the supplier, and reading their terms and conditions of hire before making any financial commitments. With this approach, you can ensure you are getting the best value for your money and an experience that will meet or exceed your expectations.